Monitoring, Reporting and PR

Governance

We propose that the delivery and performance of the Milton Keynes Go Ultra Low City Scheme will be overseen by a steering board, which will be formed by senior representatives from Milton Keynes Council (e.g. the Director of Strategy, the cabinet member responsible for Economic Growth and Inward Investment and the Head of Transport Innovation) together with senior representatives from supporting organisations who have experience gained delivering other innovative transport and low emission schemes in the borough. We would like to invite a representative from OLEV onto board.

Day-to-day management of the scheme will be the responsibility of the EV Tsar, who will report to the steering board. The steering board will meet quarterly and will review the schemes quarterly monitoring statements.

Quarterly Monitoring

A series of milestones will be extracted from the detailed plan against which the programme’s progress will be monitored and reported to OLEV on a quarterly basis. The milestones would typically represent the completion of any planning or procurement activities for a given element of the scheme, the start of operations etc.

Once the scheme is up and running the majority of the initial milestones related to the increased uptake will have been met until the end of the 5-year programme is reached. When this ‘fully operational’ stage is reached, focus of the monitoring will shift to interim performance metrics that will be designed to show the effectiveness of the particular element of scheme as the scheme progresses. As an example, for the Experience Centre the performance metrics could include:

We will agree a table of quarterly metrics with OLEV as part of the project inception.

Independent Performance Audit

As part of the project monitoring programme, the Open University (OU) will prepare regular independent ‘audit’ statements in which all the major programme performance parameters will be assessed. Professor Gerd Koertum is actively engaged in a number of major OU research programmes and, over the past few years, has made a study of electric vehicles and their patterns of use within Milton Keynes.

The OU will formally review the data coming from the Go Ultra Low City Scheme at 6-monthly intervals, and comment on the uptake of new EVs within each reporting period. The OU will also report on any consequent growth in, or changes in the pattern of use of, public charging infrastructure; changes in projected CO2 emissions, and estimated/ measured changes in air quality.

The independent statements will be produced in a simple pro-forma layout and will be collated over the life of the programme to provide a ‘live’ independently audited headline record of progress.

Programme

The Milton Keynes Go Ultra Low City Scheme is a 5-year programme during which time the elements of the scheme described in this document will be delivered by the council working in collaboration with their supporting organisations. The outline programme is shown below – which includes an assumed scheme starting date of Q1 Year 1.

Upon award, a detailed programme will be developed, expanding on the outline timing plan above. The detailed timing plan will be maintained throughout the programme, and used to monitor progress against the initial plan.